Information for Zero Emissions Vehicle (ZEV) traders

Admin users are invited by Solar Victoria to set up an account to participate in the ZEV Subsidy program. They will accept the
ZEV trader terms and conditions on behalf of your business.

Admin users have more edit access to fields in the portal, allowing them to set up and edit bank account details, for example. They can also add other users (standard users) within their business to give them access to the portal.

Standard users have edit access to fewer fields within the portal and cannot add other users within their business. Both admin and standard users are able to create and manage subsidy orders for your customers.

Only a legal entity (the business with an ABN) can create and accept the ZEV trader terms and conditions to participate in the ZEV Subsidy program and create a portal account.

The admin user will need to set up a separate portal account for each dealership or trading name authorised to sell ZEVs within your business. This means you may have multiple portal accounts – one for each authorised ZEV dealership within your business. It’s also possible to provide the same bank and ABN information.

The legal entity name should be that of the legal entity and ABN of the LMCT. This is the ‘ZEV trader.’ The account name should be the authorised dealer ‘Trading name’ that is approved by Solar Victoria to participate in the program. The address should be the trading address of the authorised dealer location.

Each account must have a unique administration contact email address.

Subsides remaining in the current release are displayed on the home screen of the portal and on the main ZEV Subsidy page of our website.

Customers who purchased/ordered their ZEV before the new payment system began, but have not yet taken delivery of the ZEV, will need to have their subsidy order submitted via the Solar Victoria portal. You can do this from 17 November but must be registered to use the portal.

To process the subsidy payment:

1. Log in to the portal and enter the customer and sale details to create a new subsidy order.
2. Verify the customer and vehicle eligibility through the portal, and following instructions provided through training.
3. If eligible, apply the $3,000 ZEV Subsidy as a discount from the GST inclusive purchase price and update the Contract of Sale to show the ZEV Subsidy discount applied, then upload the Contract of Sale.
4. If eligible, create the Tax Invoice showing the $3,000 ZEV Subsidy as a discount, then upload the Tax Invoice.
5. Complete ZEV registration through the portal vehicle registration process and delivery.

The subsidy is applied to the vehicle purchaser. In most cases the vehicle purchaser and the individual to whom the vehicle is registered is the same.

In some cases, however, the vehicle purchaser may be different to the name the vehicle is registered to with VicRoads. An example where this might occur is with a business applicant.

Please ensure that the (individual or business) customer information entered in the portal is that of the vehicle purchaser.

The purchase price is the dutiable value of the sale and must be under the eligible cap of $68,740. The dutiable value includes:

• all manufacturer and dealership accessory add-ons
• dealer delivery fees
• GST.

The purchase price does not include:

• the subsidy amount to be discounted
• stamp duty, registration and compulsory third party-insurance costs.

If the purchase price entered in the portal is above the eligible cap, you will see a notification that it is too high. When you enter a purchase price within the eligible cap, the subsidy amount will show in the field below and you will not be able to proceed.

Also download:

The ZEV subsidy is GST free when paid to Traders. You must ensure the full GST amount is recognised on the respective eligible vehicle tax invoice and paid in full to the ATO. You can seek further advice from your Tax Agent.

No. The ZEV Subsidy is only available to purchases made on or after 2 May 2021. This means:

• the date of the contract of sale must be on or after 2 May 2021
• any initial payment of money between the applicant and the car dealer or manufacturer must not be earlier than 2 May 2021.

For example, a customer who purchased a ZEV in February 2021, paid an initial deposit or signed an agreement, and took delivery on 10 May 2021 will not be eligible.

No. The purchased vehicle will need to be currently available or registered within a reasonable timeframe (less than six months from the date of purchase) to secure the subsidy.

All other eligibility criteria will need to be met.

Yes. The ZEV Subsidy applies to ZEV purchases made under leasing arrangements. To be eligible, the leased ZEV must be registered by VicRoads in the name of an individual or a corporation (company or incorporated association). There can only be one registered operator per vehicle. The subsidy cap of one per individual and two per corporation (business) still applies.

To register a vehicle in the name of a company, the company must have a VicRoads customer number.

All other eligibility criteria will need to be met.

Yes. Demonstrator ZEV models that are on-sold from the dealership on or from 2 May 2021 are eligible for the ZEV Subsidy.

To be eligible, the ZEV demonstrator model must also meet the definition of a demonstrator vehicle as specified for the State Revenue Office Motor Vehicle Exemption Requirements and clearly state the vehicle is a demonstrator model on the tax invoice / contract of sale, with the odometer reading listed.

In the ZEV trader terms and conditions, a demonstrator model is:

• registered initially in the name of the participating ZEV trader only
• is available and used for demonstration to customers, aimed at selling vehicles of the same class and during normal trading hours at their business premises
• has travelled a distance of 7,500km or less since its acquisition and initial registration in the name of the ZEV Trader as a demonstrator vehicle
• has been held for less than 12 months after it has been initially registered in the name of the ZEV trader as a demonstrator vehicle

Yes. You can cancel an order in the ‘Order’ screen of the portal. Cancelling an order removes the application from the portal and releases the subsidy back into the pool of subsidies remaining in the current release.

See How to use the Solar Victoria portal.

Dealerships will need to manage the delivery lead time of their ZEVs, and contact Solar Victoria if you foresee a problem or have questions.

Expiring subsidies are displayed on the home screen of the ZEV trader’s portal account.

New eligible ZEVs will enter the market. If you can’t find the new ZEV make and model listed in the portal, please email zevsubsidy@team.solar.vic.gov.au with the specific make and model details. We will verify its eligibility under the program and add it to the list.